Businesses these days have to be extra careful of various threats since the hackers are getting quicker, and the ways are becoming easier. Companies have to deal with sensitive data each day and also send it back and forth to carry out business deals. Emails are the primary method of most firms to communicate and are supremely trusted to do so. But many businesses don’t have the right implementations in place to protect the sacred information in emails. When a company takes flight, CEOs forget to place certain factors to safeguard the information adequately due to becoming eventful. It is best to have the following security implementations in place, even at startup, to avoid any violation of your data.
Come Up With Unique Passwords
Many of us know the importance of strong passwords, and most email supplying software will also demand from you a robust password or nothing to create an account. They do this due to the increasing threats of the online world. Instilling the same password for all your email accounts is an immature move as a hacker will easily be able to hack all after figuring out one’s password. Find out other means of logging into your accounts like two factor or one-time-use passwords to apply durable security.
Email Encryption is Mandatory
For the complete security of your emails and the components they contain, encryption is necessary. Hackers can’t hack into encrypted emails as the software protects them, and only the person who has the key can access them. Encryption can be done through several methods and software. You have the option of encrypting with Gmail itself as it is the most used email service. But know that your email can be read by Google even when encrypted.
You can choose other platforms or third party encryptions, some of which need the other party to have means of decrypting an email. An encrypted email can also be sent to a recipient by supplying the option of opening it through a website. You can further acquire the help of a service like Zivver for better security.
In your office, not only you but your employees will also need to send and receive emails. You can set training or provide them each SOPs for the things they need to do in order to make their emails containing company information safe. Educate them on the secure way of instilling passwords. Instruct workers to change their password every week not to have complications later. If they have to send substantial file sizes, you can provide them a separate software for secure file transfer.
Implement strict rules of checking the receiver every time an email arrives and only opening and reading it when the sender is confirmed.
Security is Vital
No matter what kind of software company you sign up with to provide you with email services, make sure it’s completely secure and protected. You can invest in a cybersecurity plan to aid your sensitive information with proper security and safety. And always have your emailing and protection software be updated to stay in the sanctuary.
Have Emails Scanned
Implement this procedure in your computers and have your employees practice this too, get your emails scanned before reading them. There are several softwares available that let you implement scanning on your emails to be able to avoid harmful content and piracy of any kind. The scanning applications can help you to send out proper information to clients. Often you can mistakenly add your personal information in your emails like a bank account number, which can be dangerous to send out; scanning can identify such mistakes and let you know to take them out timely.